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Board Minutes 06-25-2002 | Ohio Valley Basketball Officials Association | Cincinnati Ohio

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Board Minutes 06-25-2002

Posted by | June 25, 2002 .

Members Present: Ray Vaughn, Clint Bard, Sr., Bob Hill, Don Schneider, Bob Hartman, Bill Smith, Butch Dissinger, Bob Goe

Members Absent: Kirk Brinker, James Foster, Tom Driggers, Cliff Franklin, Bobby Sagers, Jr.

Meeting called to order at 6:30 pm.

Minutes of the April 18, 2002 board meeting were read.  Motion by Bard to accept the minutes as written.  Passed unanimously.

The following motions and grievances were formally submitted to the President and Secretary by Life Member Bob Goe and will be attached to these minutes as an exhibit.

Motion by Goe to have President initiate a program to require a number of board meetings within an operating year.  The President shall also set requirement of board members to attend.  Motion failed.

Motion by Goe to have President appoint a committee to review, evaluate and make recommendations for Dan Tehan award.  Motion tabled until rewrite of bylaws can be discussed.  Proposed bylaws contain changes to this award.

Motion by Goe to have all persons receiving payment for services to Ohio Valley Officials Association shall have their payment reduced if they do not attend scheduled meetings for which their services are paid.  The amount reduced shall be a pro-ration of the number of scheduled meetings versus the number of missed meetings.  Motion failed.

Discussion on grievance submitted by Goe concerning the failure to perform duty to uphold constitution and bylaws of the Ohio Valley Officials Association in relation to the selection of the 2002 Dan Tehan award recipient.  Grievance Committee Chairman Tom Driggers was not in attendance.  Grievance was tabled until future board meeting.  Goe requested that the President appoint another member to the Grievance Committee to replace Clint Bard who has recused himself from this action due to conflict of interest.

Motion by Goe to have the President appoint an election committee to oversee the annual elections.  Motion failed.  (Note: The proposed bylaws include a revised election process)

Motion by Goe to have a clarification drawn up on how and when non-advisory board members may attend board meetings.  Motion passed unanimously.

Motion by Goe to present a welcome package to all new members.  Package should include Blue Book, Bylaws, Constitution and welcome letter.  Passed unanimously.

Goe presented a grievance in relation to charges and accusations made against him at the March 19, 2002 board meeting.  This grievance will be submitted to the grievance committee and dealt with at a future board meeting.

The board reviewed the new proposed bylaws and the following recommendation was made.  Section 1, item A shall include another classification for membership.  This classification shall be titled “Class 3” for those members who are under 18 years of age.

The board reviewed the new proposed constitution and the following recommendations were made.  Article III – Delete requirement that all members be 18 years of age or older.  Article IV – Create item C to state, “In the unlikely event there are no qualified candidates willing to take office, current board members and officers may extend their terms with board approval.  Article VI – Change number of required members needed for a quorum from five to seven.  Article IX – Add web site (www. cincyrefs.org) to end of item of item B.

Motion by Bard to hold special election to vote on new proposed bylaws and constitution at the first regularly scheduled meeting of the Association.  Passed unanimously.

In the event that the General Membership passes on the proposed constitution and bylaws, the following motions will be enacted.

Motion by Bard to inform General Membership that the next election of the President

will be for a one-year term in order to stagger the terms of the President and Vice

President for purposes of continuity.  Passed unanimously.

Motion by Bard to inform General Membership that the next election of board members

the two elected board members with the lowest vote count will only serve a one-year

term.  This will be done in order to set the rotation of electing four new board members

each year.  Passed unanimously.

Board instructed Secretary to inform General Membership of the Association web site and the new links being set up.  Association will also be informed of the special election to be conducted at the first meeting and to review the proposed bylaws and constitution set out on the web site.  This information should be conveyed to the General Membership in the newsletter to be sent out in September.

Secretary was instructed by board to have proposed bylaws and constitution reviewed by an attorney.  This should be done in order to make sure all sections and articles are properly constructed.  Special attention should be given to the right of the board to limit dues paying members to voting privileges only after being a member of the Association for two years.

Secretary was instructed by board to solicit potential candidates for office on the web site.

Committee reports will be tabled until the next board meeting.

No new business to report.

Motion by Schneider to adjourn 9:25 pm.  Passed unanimously.

Respectfully Submitted,

Raymond W. Vaughn

Secretary, OVOA-B

Approval : _______________________

Note:  Approval pending until next Board Meeting